Planning an office move will be more time intensive than moving home, and you will have a lot more things to deal with. Making sure an office relocation goes smoothly is important for any business, but perhaps even more so for smaller companies, as you may be hit harder by any loss of business as a result of problems or delays during your relocation.
Choosing a new space
This can often be one of the most time consuming parts of planning an office move. Finding the ideal space can often take time, but you need to make sure that you don’t let this part of the process drag on too long. It is also essential that you are fully aware of what to expect from your new space. If you are planning to expand in the future, will you be catered for, and is there room? What are the building charges, is the location suitable? These are all key questions, so making sure you have thoroughly exhausted all enquiries into what comes with any new potential office space is key to not having problems later, that could have been avoided at this stage.
Getting employees involved
An office move will involve a lot of planning and organisation, and while you should not get employees to start doing any lifting or Ruislip removals, everyone can help spread the workload more evenly. It can be helpful to delegate to employees, especially when it comes to things such as locating potential new premises, organising their relevant teams for the move, backing up data, researching potential office movers, and so on.
By giving each employee responsibility for their own workspace and files, you can also make sure that the planning and organisation of your move goes ahead fairly smoothly and efficiently.
Use professional office movers
When moving home, you can often get by doing a lot of the move yourself, this is not advisable for an office move however, even if your office is comparatively small. The chances are you will have a number of delicate pieces of equipment to be moved, such as servers and computer workstations for example, and any damage to these could end up causing financial loss as well as impacting your ability to do business.
Professional office movers are normally very well trained in dealing with office specific items during a move, so will know the best and easiest way to handle and pack your equipment in order to avoid damage. They are normally quite fast too, specialising in getting everything into your new premises over a weekend, in most cases.
You can often get a free estimate from office removal companies Ruislip, who will come around to your premises and tell you what and how things will need to be moved. You can use this to your advantage, and get a good idea of how much you will need to spend. Make sure to research any potential Ruislip movers thoroughly too, and ask around colleagues in other businesses if they have any recommendations. While it may be tempting to go with the cheaper option, you don’t want any damage or end up falling behind schedule, so sometimes it can be worth going with a slightly more expensive company who you can trust to get the job done.
Being prepared for business as usual
Although you will of course want to get your move completed over a weekend, it may be the case that you will lose a day or two of business due to your move. This doesn’t have to be too much of a problem though, as by making sure all your clients and contacts are aware of your situation, and rescheduling important meetings well in advance, you can minimise any negative impact.