Hire Man and Van UK Service Terms and Conditions
These Terms and Conditions set out the basis on which we provide man and van services, including home removals, small office moves, furniture transport and related loading and unloading services within the United Kingdom. By making a booking or using our services, you agree to be bound by these Terms and Conditions. Please read them carefully before confirming any booking.
1. Definitions
In these Terms and Conditions, the following expressions have the meanings set out below:
"Company" means the man and van service provider operating under the Hire Man and Van name.
"Customer" or "you" means the person, firm or organisation booking or using the services.
"Services" means any man and van, removal, transport, loading, unloading, packing, or related services supplied by the Company.
"Vehicle" means the van or other vehicle provided by the Company to carry out the services.
"Booking" means a reservation for services accepted by the Company, whether made online, in writing, or verbally.
2. Scope of Services
The Company provides man and van services for domestic and commercial customers, including the collection, transportation and delivery of furniture, boxes, household items, office equipment and similar goods. Services may include loading and unloading, assistance with basic placement of items in the destination property and, where agreed in advance, limited help with dismantling and reassembling furniture.
The Company does not offer specialist removal services for items requiring particular expertise or licences, such as safes of excessive weight, hazardous materials, live animals, perishable food in unsuitable packaging, or highly fragile or high-value items unless expressly agreed in writing before the booking is confirmed.
3. Booking Process
3.1 Bookings can be requested by completing a quote or booking form or by contacting the Company directly. All bookings are subject to availability and confirmation by the Company.
3.2 When making a booking, you must provide accurate, complete and honest information about:
The collection and delivery addresses.
Access details at both addresses, including steps, lifts, parking restrictions and distance from the vehicle to the property.
The approximate volume, weight and nature of the items to be moved.
Any items requiring special handling or extra manpower.
3.3 The Company may rely on the information you provide to estimate the time, vehicle type and number of staff required. If the information provided is inaccurate or incomplete, the Company reserves the right to adjust the price, amend the services or, where necessary, refuse to carry out part or all of the services.
3.4 A booking is not confirmed until the Company has accepted it and, where required, any deposit has been paid. The Company may decline any booking at its discretion.
4. Quotes and Pricing
4.1 Quotes may be provided on an hourly basis or as a fixed price, depending on the nature of the job.
4.2 Unless otherwise stated, quotes are based on normal working hours, reasonable access, and the information supplied at the time of booking. Quotes do not include the cost of tolls, congestion or clean air charges, parking fees or penalties, ferry or tunnel charges, or additional services not specified at the time of booking.
4.3 If the job takes longer than expected due to reasons beyond the Company’s control, such as inaccurate information, delays caused by the Customer, waiting for keys, or restricted access, the Company may charge for additional time at the hourly rate in force or apply a reasonable additional fee.
4.4 Any additional work requested on the day of the move that is outside the original scope may be charged at the applicable rate and carried out at the Company’s discretion, subject to time, staff and vehicle availability.
5. Payments and Charges
5.1 The Customer agrees to pay the charges quoted or as otherwise agreed, together with any additional charges incurred in accordance with these Terms and Conditions.
5.2 The Company may require a deposit or full prepayment to secure your booking. Any such requirement will be communicated at the time of booking.
5.3 Unless agreed otherwise, payment of the balance is due on completion of the services on the same day. The Company may refuse to unload the vehicle until payment has been received in full.
5.4 Payment methods accepted may include cash, card or bank transfer, as made available by the Company from time to time. The Customer is responsible for ensuring that cleared funds are available when payment is due.
5.5 If payment is not received when due, the Company may charge interest on the overdue amount at the statutory rate until payment is made in full and may recover any reasonable costs incurred in enforcing payment.
6. Cancellations and Amendments
6.1 The Customer may cancel or amend a booking by giving notice to the Company. The following cancellation charges may apply:
More than 7 days before the scheduled date: any deposit may be refunded or transferred at the Company’s discretion.
Between 7 days and 48 hours before the scheduled date: the Company may retain part or all of the deposit to cover allocated costs.
Less than 48 hours before the scheduled date or on the day of the move: up to 100 percent of the quoted price may be charged.
6.2 If you wish to change the date, time, addresses or scope of the services, the Company will make reasonable efforts to accommodate the change, subject to availability. Changes may result in a revised quote or additional charges.
6.3 The Company reserves the right to cancel or postpone a booking due to circumstances beyond its reasonable control, including severe weather, vehicle breakdown, staff illness, accidents or emergencies. In such cases, the Company will attempt to rearrange the booking at a mutually convenient time. Liability will be limited to a refund of any prepayments made if no service is provided.
7. Customer Responsibilities
7.1 The Customer is responsible for:
Ensuring that all items to be moved are properly packed and protected, unless packing services have been separately agreed.
Ensuring that all fragile, delicate or high-value items are adequately protected and clearly labelled.
Obtaining any permits, permissions or authorisations required for parking, loading or unloading at the collection or delivery addresses.
Ensuring that the property is accessible and that lifts, hallways, staircases and doorways are suitable for moving the items involved.
Being present or represented at collection and delivery to provide access, directions and instructions.
7.2 The Customer must not ask the Company’s staff to carry out any illegal activities, to move items that are prohibited under these Terms and Conditions, or to operate in unsafe conditions.
8. Excluded and Restricted Items
8.1 The Company will not transport:
Hazardous, flammable, explosive or corrosive materials.
Illegal goods or substances.
Live animals or plants unless expressly agreed.
Cash, jewellery, artworks, antiques, precious metals, important documents or other items of exceptional value, unless agreed in writing in advance.
8.2 The Customer must notify the Company of any items that may require special handling, insurance or additional staff. The Company reserves the right to refuse to move any item that it considers to be unsafe, illegal, inadequately packed or beyond the capabilities of the available equipment or staff.
9. Liability and Limitations
9.1 The Company will exercise reasonable care and skill in providing the services. However, some risk of damage is inherent in any removal or transport service, and the Customer is encouraged to arrange suitable insurance cover for their goods.
9.2 The Company’s liability for loss of or damage to goods, whether caused by negligence or otherwise, will be limited to a reasonable repair or replacement cost, subject to an overall financial cap. If you require a higher level of protection, you should notify the Company before booking so that appropriate arrangements can be discussed.
9.3 The Company will not be liable for:
Loss or damage arising from faulty or inadequate packing carried out by the Customer or by a third party other than the Company.
Loss or damage to items that are fragile, poorly constructed, or already defective, including but not limited to flat-pack furniture not designed for repeated dismantling and reassembly.
Loss or damage arising from circumstances beyond the Company’s reasonable control, including adverse weather, road closures, traffic delays or strikes.
Indirect or consequential loss, including loss of profit, loss of use or loss of opportunity.
9.4 Any loss or damage must be reported to the Company in writing as soon as reasonably possible and, in any event, within a reasonable period after completion of the services. The Customer must give the Company a reasonable opportunity to inspect any alleged damage before repairs or disposal.
10. Access, Parking and Road Restrictions
10.1 The Customer is responsible for ensuring that suitable parking is available for the Vehicle at both the collection and delivery addresses and for covering any parking costs or penalties incurred as a result of inadequate arrangements.
10.2 If the Vehicle cannot park within a reasonable distance of the property due to parking restrictions, obstructions or other issues, the Company may charge for additional time spent carrying items over a longer distance or may, if access is severely restricted, decline to complete the job.
10.3 The Customer must inform the Company in advance of any known restrictions, such as low bridges, narrow lanes, weight limits or timed access zones, that may affect the route or entry to the property.
11. Waste and Environmental Regulations
11.1 The Company operates in compliance with relevant UK waste and environmental regulations. The Company is not a general waste disposal contractor and will not remove household refuse, builders’ rubble or other waste unless this has been specifically agreed and complies with applicable regulations.
11.2 The Customer must not request the Company to dispose of items in an unlawful manner, including fly-tipping or leaving goods in non-designated areas.
11.3 Where the Company agrees to remove unwanted items, these will be taken to an appropriate licensed facility or managed in accordance with responsible re-use or recycling practices, and additional charges may apply.
11.4 The Customer remains responsible for ensuring that any items presented as waste or for disposal are safe to handle, do not contain hazardous materials, and comply with any relevant local rules or site restrictions.
12. Delays and Waiting Time
12.1 The Company will use reasonable efforts to meet agreed collection and delivery times but cannot guarantee specific arrival or completion times. All times given are estimates.
12.2 If the start or completion of the job is delayed for reasons beyond the Company’s control, including waiting for keys, delays caused by other contractors, or lack of access, the Company may charge for waiting time at the applicable hourly rate.
13. Insurance
13.1 The Company maintains appropriate insurance cover as required for operating a man and van removal service. Details can be provided on request.
13.2 The Customer is strongly advised to arrange separate insurance for high-value items or for the full replacement value of their goods, especially where the value exceeds the Company’s standard liability limits.
14. Complaints
14.1 If you are dissatisfied with any aspect of the services, you should raise the issue with the Company as soon as possible so that it can be investigated and, where appropriate, remedied.
14.2 The Company will review complaints in good faith and may request evidence, such as photographs or written descriptions, to assess the matter. Any resolution will be offered in line with these Terms and Conditions and applicable law.
15. Data Protection and Privacy
15.1 The Company will collect and use personal information provided by the Customer for the purposes of managing bookings, delivering services, processing payments and handling queries or complaints.
15.2 Personal data will be handled in accordance with applicable UK data protection laws. The Company will take reasonable steps to keep such information secure and will not sell or misuse your personal data.
16. Governing Law and Jurisdiction
16.1 These Terms and Conditions, and any dispute or claim arising out of or in connection with them or with the services, shall be governed by and construed in accordance with the laws of England and Wales.
16.2 The courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with these Terms and Conditions or their subject matter.
17. General Provisions
17.1 If any provision of these Terms and Conditions is held to be invalid, illegal or unenforceable, the remaining provisions shall continue in full force and effect.
17.2 No failure or delay by the Company in exercising any right or remedy under these Terms and Conditions shall operate as a waiver of that or any other right or remedy.
17.3 The Customer may not assign or transfer any of their rights or obligations under these Terms and Conditions without the prior written consent of the Company.
17.4 These Terms and Conditions constitute the entire agreement between the Company and the Customer in relation to the provision of the services and supersede any prior representations or agreements, whether written or oral.
Areas
Frequently Asked Questions
Hire Man and Van UK Service Terms and Conditions
These Terms and Conditions set out the basis on which we provide man and van services, including home removals, small office moves, furniture transport and related loading and unloading services within the United Kingdom. By making a booking or using our services, you agree to be bound by these Terms and Conditions. Please read them carefully before confirming any booking.
1. Definitions
In these Terms and Conditions, the following expressions have the meanings set out below:
"Company" means the man and van service provider operating under the Hire Man and Van name.
"Customer" or "you" means the person, firm or organisation booking or using the services.
"Services" means any man and van, removal, transport, loading, unloading, packing, or related services supplied by the Company.
"Vehicle" means the van or other vehicle provided by the Company to carry out the services.
"Booking" means a reservation for services accepted by the Company, whether made online, in writing, or verbally.
2. Scope of Services
The Company provides man and van services for domestic and commercial customers, including the collection, transportation and delivery of furniture, boxes, household items, office equipment and similar goods. Services may include loading and unloading, assistance with basic placement of items in the destination property and, where agreed in advance, limited help with dismantling and reassembling furniture.
The Company does not offer specialist removal services for items requiring particular expertise or licences, such as safes of excessive weight, hazardous materials, live animals, perishable food in unsuitable packaging, or highly fragile or high-value items unless expressly agreed in writing before the booking is confirmed.
3. Booking Process
3.1 Bookings can be requested by completing a quote or booking form or by contacting the Company directly. All bookings are subject to availability and confirmation by the Company.
3.2 When making a booking, you must provide accurate, complete and honest information about:
The collection and delivery addresses.
Access details at both addresses, including steps, lifts, parking restrictions and distance from the vehicle to the property.
The approximate volume, weight and nature of the items to be moved.
Any items requiring special handling or extra manpower.
3.3 The Company may rely on the information you provide to estimate the time, vehicle type and number of staff required. If the information provided is inaccurate or incomplete, the Company reserves the right to adjust the price, amend the services or, where necessary, refuse to carry out part or all of the services.
3.4 A booking is not confirmed until the Company has accepted it and, where required, any deposit has been paid. The Company may decline any booking at its discretion.
4. Quotes and Pricing
4.1 Quotes may be provided on an hourly basis or as a fixed price, depending on the nature of the job.
4.2 Unless otherwise stated, quotes are based on normal working hours, reasonable access, and the information supplied at the time of booking. Quotes do not include the cost of tolls, congestion or clean air charges, parking fees or penalties, ferry or tunnel charges, or additional services not specified at the time of booking.
4.3 If the job takes longer than expected due to reasons beyond the Company’s control, such as inaccurate information, delays caused by the Customer, waiting for keys, or restricted access, the Company may charge for additional time at the hourly rate in force or apply a reasonable additional fee.
4.4 Any additional work requested on the day of the move that is outside the original scope may be charged at the applicable rate and carried out at the Company’s discretion, subject to time, staff and vehicle availability.
5. Payments and Charges
5.1 The Customer agrees to pay the charges quoted or as otherwise agreed, together with any additional charges incurred in accordance with these Terms and Conditions.
5.2 The Company may require a deposit or full prepayment to secure your booking. Any such requirement will be communicated at the time of booking.
5.3 Unless agreed otherwise, payment of the balance is due on completion of the services on the same day. The Company may refuse to unload the vehicle until payment has been received in full.
5.4 Payment methods accepted may include cash, card or bank transfer, as made available by the Company from time to time. The Customer is responsible for ensuring that cleared funds are available when payment is due.
5.5 If payment is not received when due, the Company may charge interest on the overdue amount at the statutory rate until payment is made in full and may recover any reasonable costs incurred in enforcing payment.
6. Cancellations and Amendments
6.1 The Customer may cancel or amend a booking by giving notice to the Company. The following cancellation charges may apply:
More than 7 days before the scheduled date: any deposit may be refunded or transferred at the Company’s discretion.
Between 7 days and 48 hours before the scheduled date: the Company may retain part or all of the deposit to cover allocated costs.
Less than 48 hours before the scheduled date or on the day of the move: up to 100 percent of the quoted price may be charged.
6.2 If you wish to change the date, time, addresses or scope of the services, the Company will make reasonable efforts to accommodate the change, subject to availability. Changes may result in a revised quote or additional charges.
6.3 The Company reserves the right to cancel or postpone a booking due to circumstances beyond its reasonable control, including severe weather, vehicle breakdown, staff illness, accidents or emergencies. In such cases, the Company will attempt to rearrange the booking at a mutually convenient time. Liability will be limited to a refund of any prepayments made if no service is provided.
7. Customer Responsibilities
7.1 The Customer is responsible for:
Ensuring that all items to be moved are properly packed and protected, unless packing services have been separately agreed.
Ensuring that all fragile, delicate or high-value items are adequately protected and clearly labelled.
Obtaining any permits, permissions or authorisations required for parking, loading or unloading at the collection or delivery addresses.
Ensuring that the property is accessible and that lifts, hallways, staircases and doorways are suitable for moving the items involved.
Being present or represented at collection and delivery to provide access, directions and instructions.
7.2 The Customer must not ask the Company’s staff to carry out any illegal activities, to move items that are prohibited under these Terms and Conditions, or to operate in unsafe conditions.
8. Excluded and Restricted Items
8.1 The Company will not transport:
Hazardous, flammable, explosive or corrosive materials.
Illegal goods or substances.
Live animals or plants unless expressly agreed.
Cash, jewellery, artworks, antiques, precious metals, important documents or other items of exceptional value, unless agreed in writing in advance.
8.2 The Customer must notify the Company of any items that may require special handling, insurance or additional staff. The Company reserves the right to refuse to move any item that it considers to be unsafe, illegal, inadequately packed or beyond the capabilities of the available equipment or staff.
9. Liability and Limitations
9.1 The Company will exercise reasonable care and skill in providing the services. However, some risk of damage is inherent in any removal or transport service, and the Customer is encouraged to arrange suitable insurance cover for their goods.
9.2 The Company’s liability for loss of or damage to goods, whether caused by negligence or otherwise, will be limited to a reasonable repair or replacement cost, subject to an overall financial cap. If you require a higher level of protection, you should notify the Company before booking so that appropriate arrangements can be discussed.
9.3 The Company will not be liable for:
Loss or damage arising from faulty or inadequate packing carried out by the Customer or by a third party other than the Company.
Loss or damage to items that are fragile, poorly constructed, or already defective, including but not limited to flat-pack furniture not designed for repeated dismantling and reassembly.
Loss or damage arising from circumstances beyond the Company’s reasonable control, including adverse weather, road closures, traffic delays or strikes.
Indirect or consequential loss, including loss of profit, loss of use or loss of opportunity.
9.4 Any loss or damage must be reported to the Company in writing as soon as reasonably possible and, in any event, within a reasonable period after completion of the services. The Customer must give the Company a reasonable opportunity to inspect any alleged damage before repairs or disposal.
10. Access, Parking and Road Restrictions
10.1 The Customer is responsible for ensuring that suitable parking is available for the Vehicle at both the collection and delivery addresses and for covering any parking costs or penalties incurred as a result of inadequate arrangements.
10.2 If the Vehicle cannot park within a reasonable distance of the property due to parking restrictions, obstructions or other issues, the Company may charge for additional time spent carrying items over a longer distance or may, if access is severely restricted, decline to complete the job.
10.3 The Customer must inform the Company in advance of any known restrictions, such as low bridges, narrow lanes, weight limits or timed access zones, that may affect the route or entry to the property.
11. Waste and Environmental Regulations
11.1 The Company operates in compliance with relevant UK waste and environmental regulations. The Company is not a general waste disposal contractor and will not remove household refuse, builders’ rubble or other waste unless this has been specifically agreed and complies with applicable regulations.
11.2 The Customer must not request the Company to dispose of items in an unlawful manner, including fly-tipping or leaving goods in non-designated areas.
11.3 Where the Company agrees to remove unwanted items, these will be taken to an appropriate licensed facility or managed in accordance with responsible re-use or recycling practices, and additional charges may apply.
11.4 The Customer remains responsible for ensuring that any items presented as waste or for disposal are safe to handle, do not contain hazardous materials, and comply with any relevant local rules or site restrictions.
12. Delays and Waiting Time
12.1 The Company will use reasonable efforts to meet agreed collection and delivery times but cannot guarantee specific arrival or completion times. All times given are estimates.
12.2 If the start or completion of the job is delayed for reasons beyond the Company’s control, including waiting for keys, delays caused by other contractors, or lack of access, the Company may charge for waiting time at the applicable hourly rate.
13. Insurance
13.1 The Company maintains appropriate insurance cover as required for operating a man and van removal service. Details can be provided on request.
13.2 The Customer is strongly advised to arrange separate insurance for high-value items or for the full replacement value of their goods, especially where the value exceeds the Company’s standard liability limits.
14. Complaints
14.1 If you are dissatisfied with any aspect of the services, you should raise the issue with the Company as soon as possible so that it can be investigated and, where appropriate, remedied.
14.2 The Company will review complaints in good faith and may request evidence, such as photographs or written descriptions, to assess the matter. Any resolution will be offered in line with these Terms and Conditions and applicable law.
15. Data Protection and Privacy
15.1 The Company will collect and use personal information provided by the Customer for the purposes of managing bookings, delivering services, processing payments and handling queries or complaints.
15.2 Personal data will be handled in accordance with applicable UK data protection laws. The Company will take reasonable steps to keep such information secure and will not sell or misuse your personal data.
16. Governing Law and Jurisdiction
16.1 These Terms and Conditions, and any dispute or claim arising out of or in connection with them or with the services, shall be governed by and construed in accordance with the laws of England and Wales.
16.2 The courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with these Terms and Conditions or their subject matter.
17. General Provisions
17.1 If any provision of these Terms and Conditions is held to be invalid, illegal or unenforceable, the remaining provisions shall continue in full force and effect.
17.2 No failure or delay by the Company in exercising any right or remedy under these Terms and Conditions shall operate as a waiver of that or any other right or remedy.
17.3 The Customer may not assign or transfer any of their rights or obligations under these Terms and Conditions without the prior written consent of the Company.
17.4 These Terms and Conditions constitute the entire agreement between the Company and the Customer in relation to the provision of the services and supersede any prior representations or agreements, whether written or oral.
